Bookkeeping for Freelance Developers

Mixed hourly and project billing, a stack of SaaS subscriptions, and clients who pay on Net 30. Tally Assistant chases the late ones and keeps the subscription spend visible.

Quick Answer

Tally Assistant fits freelance developers with hourly billing, SaaS-heavy expenses, and overdue invoices. It tracks billable time, turns time entries into invoices, imports Stripe and bank CSVs, and auto-sends escalating payment reminders. Developers who need double-entry accounting or team timesheets should use a traditional tool.

Best for

  • Developers billing hourly or by project with multiple clients
  • Anyone paying a stack of SaaS subscriptions they want deductible and visible
  • Freelancers who hate writing payment reminder emails

Not ideal for

  • Teams that need shared timesheets and approvals
  • Businesses that need full double-entry books

Reminders run on the fixed day 1, 7, 21 schedule. Bank feeds are not automated, so imports are file-based.

The Bookkeeping Reality

How It Works for You

  1. 1

    Upload the month's exports

    Stripe, PayPal, and bank CSVs import as-is. AI detects columns and categories, with every transaction matched to a client or expense category for review.

  2. 2

    Turn time into invoices

    Track billable hours with the timer, then convert selected entries into an itemized invoice. Different clients keep different hourly rates.

  3. 3

    Let reminders chase the late payers

    Invoices go out with PayPal links. When an invoice passes its due date, reminders escalate automatically at day 1, day 7, and day 21.

The Tools That Do the Work

Frequently Asked Questions

Can I see my total SaaS spend for the year?

Yes. The AI finance assistant answers 'How much did I spend on software this year?' from your imported transactions, and the expense report shows the same number by category.

How do I bill a client who always pays late?

Send the invoice with a PayPal payment link and let reminders escalate on day 1, 7, and 21. The client payment history in each profile shows you exactly who pays late, which is the data you need before agreeing to Net 30 terms again.

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