Straight answers to the most common questions independent workers have about bookkeeping, invoicing, taxes, and choosing the right tools. No accounting jargon.
Universal CSV Import
Upload any bank or payment platform CSV — Stripe, PayPal, Wise, Revolut, 200+ banks. AI auto-detects format, delimiter, date order, and currency column. No reformatting.
AI Receipt Scanner
Snap a payment screenshot or paper receipt. AI OCR extracts merchant, amount, date, and currency in 50+ languages. Original image saved as tax documentation.
AI Invoice Generator
Type one sentence — 'Logo design $300, landing page $700 for Acme Corp' — AI builds a complete invoice with line items, tax, and PayPal payment link. 60 seconds.
Invoice Generator
Create professional invoices manually with auto-filled client details, tax calculation, and PayPal link. PDF generation and email delivery.
Automated Payment Reminders
Overdue invoices get AI-generated reminders that auto-escalate from friendly to firm over 21 days. Reminder logs track every send attempt.
Multi-Currency Support
30+ currencies with daily exchange rates. Each transaction keeps its original currency. Convert to base currency for unified reporting.
Time Tracking
Real-time start/stop timer with per-client hourly rates. Manual entry for missed sessions. Convert tracked hours to invoices with one click.
Expense Tracking
AI auto-categorizes expenses by merchant. 15+ preset categories. Original receipt images linked to every expense for audit trails.
Client Management
Clients auto-created from imported transactions or generated invoices. Full control over name, email, currency, payment terms, and notes.
PayPal Invoices
PayPal payment link embedded in every invoice PDF. Clients pay with one click. No PayPal Business account required.
PDF Bank Statement Import
Upload PDF bank statements. AI extracts every transaction across all pages — dates, amounts, payees, categories.
OCR Receipt Scanner
Paper receipt? Printed invoice? Taxi stub? Photograph it. OCR reads text in 50+ languages and extracts structured data.
AI Finance Chat
Ask questions in plain English: 'How much profit did I make in May?' 'Which invoices are overdue?' 'Who is my highest-paying client?' AI answers from your data.
PowerPoint Report Export
Export financial reports to PPT with one click. Charts, summaries, and formatted tables — client-ready and accountant-ready.
Free CSV Converter
Normalize any CSV to standard format without signup. Auto-detects delimiter, decimal, and date format. All processing in-browser — no data leaves your computer.
Dashboard & Analytics
Real-time overview of income, expenses, profit, overdue invoices, and monthly trends. Filter by month and year.
Tax Rate Auto-Apply
Configure your default tax rate (VAT, GST, HST) once. Auto-applied to every invoice. Override per invoice as needed.
Export & Backup
Export all transactions, invoices, and client records as CSV. Clean, accountant-ready format. Your data belongs to you.
Integrations
Google Drive, OneDrive, Dropbox — upload and download files directly. More integrations on the roadmap.
Referral Program
Share your unique referral link. Both you and the person you refer get rewarded when Pro plans launch.
Bookkeeping is recording every dollar that comes in and goes out of your business. For independent workers, it answers three questions: How much did I earn? How much did I spend? What did I spend it on? Without bookkeeping, you're guessing at tax time, missing deductions, and flying blind on whether your business is actually profitable. Most freelancers need 5-10 hours/month manually, or 30 minutes with AI tools.
You can — and should — do day-to-day bookkeeping yourself. It's recording transactions, categorizing expenses, and tracking invoices. An accountant handles tax strategy, compliance, and complex deductions. The smart setup: use AI bookkeeping software for the daily/weekly work, hire an accountant for annual tax filing. Clean self-kept records mean your accountant bills fewer hours.
Bookkeeping = recording what happened (transactions, invoices, receipts). Accounting = analyzing and reporting on those records (tax filing, P&L statements, financial strategy). As an independent worker, you do the bookkeeping yourself (or with a tool). An accountant does the accounting — but only if your bookkeeping is clean.
Download monthly CSV statements from each platform. Upload them to a bookkeeping tool that detects the format automatically. The tool should auto-categorize each transaction by merchant, match payments to clients, and handle multi-currency conversion. Manual entry across 3-4 platforms takes 1-2 hours per month; AI import takes 5 minutes.
Record every transaction in its original currency. Use daily exchange rates to convert to your base currency for reporting. Never convert at the point of entry — keep the original amount. Good multi-currency tools (Tally Assistant, Xero Premium, Wise) handle this automatically. Bad ones (Wave) mix currencies in reports and require separate 'businesses' per currency.
Software subscriptions (Adobe, Notion, GitHub), home office costs (portion of rent, internet, utilities), equipment (laptops, monitors, cameras — may need depreciation), professional services (accountant, lawyer), marketing costs, payment processing fees (Stripe, PayPal), business travel, client meals (50% deductible in US), and continuing education related to your work.
Every invoice needs: your business info, client info, unique invoice number, issue date, due date, line items with descriptions and amounts, subtotal, tax (if applicable), total, and payment instructions. PDF is the standard format. With AI invoicing, describe the work in one sentence and the tool generates a complete invoice with tax, PDF, and payment link.
Net 15 (due in 15 days) is the best balance for freelancers. Net 30 is common for large companies but slow for you. 'Due on receipt' is best for new clients or small projects. Always include a late fee policy (5% after 30 days overdue). Request 50% upfront for new clients or large projects.
Use a 3-email escalation: Day 1 overdue — friendly nudge (assume they forgot). Day 7 — professional follow-up (polite, direct). Day 21 — firm final notice (mention late fee, pause work if necessary). Automate this sequence. You decided the words once, the system sends them consistently, you stay emotionally detached. Freelancers who automate reminders get paid 40-60% faster.
Download your bank statement as CSV (avoid PDF if possible — PDFs require OCR). Upload to your bookkeeping tool. AI-powered tools auto-detect the date format, delimiter, decimal separator, and currency column. 200+ bank formats supported. Manual column mapping takes 10-15 minutes per import; AI import takes 30 seconds.
Yes. The IRS, HMRC, ATO, and CRA all accept digital receipt copies. Take a clear photo with your phone — flat, good lighting, entire receipt visible. AI receipt scanners extract merchant, amount, date, and category automatically and save the original image as tax documentation. Scan immediately — thermal paper fades within months.
USA: 3-7 years. UK: 5 years. Australia: 5 years. Canada: 6 years. Germany: 10 years for business records. Digital storage is effectively free — keep everything for 7 years minimum regardless of jurisdiction. Delete nothing unless certain it's past all applicable retention periods.
Single-entry records each transaction once (money in or out). Double-entry records every transaction twice (debit and credit). Most freelancers and unincorporated sole proprietors only need single-entry — it's simpler and faster. Double-entry becomes necessary when you incorporate, have inventory, or need GAAP-compliant financial statements.
Three things your accountant needs: income summary by source, expenses by category with totals, and all receipt images linked to transactions. Export everything as CSV. Categorize throughout the year — not in a panic the week before your appointment. AI tools that auto-categorize by merchant make this 10x faster.
Spreadsheets are free but cost time: 5-10 hours/month for manual data entry, multi-currency conversion, and categorization. Traditional software (QuickBooks, Wave, FreshBooks) costs $0-30/month and saves 50% of that time. AI-powered tools (Tally Assistant) cost $0-12/month and save 80% — AI handles CSV parsing, categorization, and client matching automatically.
Use a timer that starts/stops and links to a client. Set different hourly rates per client or per project. At month-end, select time entries and convert to invoice with one click. Manual timesheet math is error-prone. Integrated time tracking + invoicing removes the calculation step entirely.
Cash basis records income when you receive payment and expenses when you pay them. Accrual records income when you invoice (regardless of when paid) and expenses when billed. Cash basis is simpler and what most freelancers should use. Accrual matches revenue to the period work was done — required for larger businesses and those with inventory.
Yes. Modern bookkeeping tools generate Profit & Loss statements, cash flow reports, and expense breakdowns automatically from your transaction data. AI finance chat goes further: ask 'How much profit did I make in Q2?' or 'Which client generated the most revenue this year?' and get an instant answer from your data. Export reports as PPT for client presentations.
Record the full invoice amount as income and the processing fee as a separate expense. Example: Client pays $1,000 via PayPal. PayPal deducts $29.30 in fees. You receive $970.70. Record: $1,000 income + $29.30 expense (category: Payment Processing Fees). This keeps your revenue accurate and tracks how much you're losing to payment processors.
1) CSV import that works without reformatting. 2) Multi-currency done correctly (original currency preserved). 3) Built-in invoicing — not a separate tool. 4) Receipt scanning linked to transactions. 5) Export to CSV for your accountant. 6) Price proportionate to income (free or under $15/month for most freelancers). 7) AI capabilities that genuinely save time, not marketing claims.
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